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How to Embed a Calendly Schedule on Your Website

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How to Embed a Calendly Schedule

Hello, everyone! Today, we will delve into Calendly, a scheduling software application that we find indispensable for arranging meetings. Whether for personal use or your team, understanding how to embed a Calendly link into your website can streamline booking meetings.

We’ll explore three different methods to embed Calendly, recommend our preferred approach, demonstrate how each method works, and highlight some strategies that need to be more effective.

To begin, let’s discuss the practical application of Calendly on your website through three embedding options provided by the app. For instance, on our website, BuildIt Media, we’ve effectively utilized this feature on our “Contact Us” page.

This page offers various interaction options, including a form submission or the opportunity to schedule a 30-minute discovery call. When visitors opt to schedule a call, they are greeted with a link that opens an embed code. This code lets them choose a convenient time directly, facilitating a seamless scheduling process managed through Calendly’s backend system, which I’ll explain in more detail shortly.

This setup proves incredibly efficient for managing meeting times, especially when juggling multiple schedules. By configuring your availability in Calendly, visitors can access your calendar and book a time without needing back-and-forth communication. Notifications are sent automatically, adding the event to both parties’ calendars and ensuring that reminders are sent out, making it a superb tool for fostering connections.

On Calendly’s site, they showcase three distinct embedding methods.

Option 1: Inline Embed

The first is an inline embed, which displays the scheduling interface directly on the page as soon as it loads. This makes it immediately accessible for users on mobile and desktop devices.

This method is designed to keep the interaction within your website, enhancing user experience by maintaining a consistent branding and trust level.

Option 2: Popup Widget

Another integration option is the popup widget, which appears as a hovering button on any page. It allows users to initiate scheduling without navigating away. This maintains a seamless user experience and keeps all interactions within the confines of your site, reinforcing your brand’s presence and trustworthiness.

Option 3: Popup Text

The third option is a popup text link, which we use on our site. When clicked, it opens a scheduling interface where users can select a time. This method also keeps the user on your site, contributing to a cohesive and professional online presence.

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Get the Calendly Embed Code

Should you choose to implement any of these options, you’ll need to access the embed codes from the backend of your Calendly account. After selecting your preferred embedding method, you will be provided with the necessary code.

For instance, using a WordPress site with the Elementor plugin, you would incorporate this code into an HTML block within your page layout. This is a crucial step to ensure all integrations, such as cookie notifications and event details, are correctly set up and comply with your website’s privacy policies while providing a user-friendly experience.

Lastly, while sharing a direct link to your Calendly scheduler via email or social media is possible, embedding the tool directly on your website is preferable to prevent potential clients from navigating away, which can diminish conversion rates.

Final Thoughts

By embedding Calendly directly into your site, you enhance the user experience and maintain a professional appearance. This approach makes scheduling meetings easier and helps build and maintain trust with your visitors.

If you need help with web design or video marketing in Boise, Idaho and beyond, request a consultation with us.

Picture of Brian Freeman

Brian Freeman

Brian is the president of BuildIt Media. His passion is helping local businesses get clarity in their message allowing them to build authority and dominate their competition.

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